To manage your vending machine enterprise proficiently in the Lone Star State, you should procure a Texas coin operated machine general business license. You will also be expected to obtain a sales tax license. You should not be deceived by the term “coin operated.”

Note that even though your machines just accept cash or credit cards, the regulatory structure still applies to you. You would be eligible to fix your devices yourself after you’ve procured the requisite state licenses and permits. Authorization and permitting could be perplexing at times.

The guidelines for vending machine activity as well as adherence vary by city and county. Some city parks, for example, might forbid soda as well as candy vending machines, while others can allow them. So, before putting your plans into action, consult an experienced Texas business attorney.

How to Get a Texas Vending Machine License

As previously stated, in order to run your enterprise appropriately, you should acquire a Texas Coin Operated Machine General Business License. Here are the steps to take in order to obtain this license.

  1. Apply for an Employer Identification Number (EIN)

You will first need to obtain an EIN if you want to obtain a statewide vending machine license in the Lone Star State. Note that obtaining an EIN from the IRS is free.

  1. Form a limited liability company (LLC)

Note that the LLC serves as one of the best business structures for the vending machine business. Since it is limited liability, have it in mind that you are shielded from debt obligations or financial obligations if your vending machines cause harm to anyone.

Ensure to pick a business name, complete an “Articles of Organization” form, submit it to the Texas secretary of state, and then pay the necessary fee to establish an LLC. You could now open a bank account to conduct your vending-related monetary operations.

  1. To reach your state’s business directory, go to the IRS webpage

Every state is listed by the IRS, with a hyperlink to the state’s IRS page. Choose Texas as well as look for the section titled “Doing Business in the State.” Choose the selection mentioning a business license. Because you’re in Texas, go to the “Department of Licensing and Regulation” page. You could as well look up “vending machine license requirements (Texas)” on the internet.

  1. Fill out your state’s application and pay any fees that apply

Just like most US states, the state of Texas enables you to set up a profile and file your application online. If you want, you can demand a paper application from your municipal city hall. The state of Texas may mandate you to apply to the Environmental Health Services Department or another equivalent health and safety unit.

Your application should encompass your contact details, a definitive list of what you plan to sell in the vending machine, as well as related specifications regarding the vending machine itself.

  1. Sign up as a sales and tax dealer

Because Texas states that you must sign up to collect taxes, fill out a formal application online. This can be done through Texas’ online revenue website. Supply your details, such as your EIN and the sites of your vending machines. The state will issue you a registration confirmation whenever your request has been approved.


For a knowledgeable business owner, running vending machines might be a moderate, very lucrative enterprise or side initiative. Note that you only require a new or used vending machine, certain refreshments, and perhaps knowledge of Texas vending machine regulations and guidelines.

Licensing as well as permitting could be perplexing at times. When you have any concerns regarding how to get started with Texas forms, please speak with an experienced Texas attorney.