Vending machines are a lucrative enterprise that generates almost $7 billion in earnings in the United States. The most notable vending machine segment is the beverage segment. It constitutes a portion of all items sold via vending machines.

Beverages are expected to increase as a percentage of vending machine revenues through 2027. Vending machines can be a high-return enterprise for a skillful Texas business owner. You only require a new or used vending machine, a few snacks, as well as some knowledge of Texas vending machine laws and restrictions.

Steps on How to Start a Vending Machine Business

  1. Conduct Market Research

Texas is among the most populous states in the United States, with numerous vending machines. If you’re fresh in the vending machine industry, your first step ought to be due diligence. Take your time to find out the most highly regarded machine spots in your hometown or city.

Also check to see vending machines that are most financially viable. Examine neighboring office buildings, vacation rentals, healthcare facilities, and other public places to see which products offload the fastest — if it’s frequently out of stock, it is most likely popular!

a. Who is the Target Market?

Service centers, manufacturing worksites, vacation rentals, fast food joints, education institutions, healthcare facilities, as well as public spaces are the primary market segments for vending machines. Manufacturing facilities, including factories, are frequently good places because blue-collar workers purchase more vending machine goods. You should place your vending machines in areas with high pedestrian traffic.

b. Is Vending Machine Business a Profitable Business?

Yes. Vending machines could be a lucrative business. The earnings of any specific machine are determined by its position as well as its general cost structure. A well-located and well-maintained vending machine can generate up to $400 a month in profit.

c. Are There Existing Niches in the Industry?
  • Bulk vending
  • Specialty vending
  • Food and beverage vending
  • Breathalyzer vending
  • Franchising options
d. Who are the Major Competitors?
  • AVI Foodsystems Inc.
  • Bottoms Up Vending.
  • Aurora Vending.
  • Aramark
  • Cafco
  • Brock & Company Inc.
  • American Dining Creations.
  • Café Services Inc.
e. Are There County or State Regulations or Zoning Laws for Vending Machine Business?

Cities and counties have varied guidelines on vending machine activity. Some city parks, for example, may forbid soda as well as candy vending machines. Candy might be required in other locations, but not soda machines. Before proceeding with your proposals, consult with an experienced Texas business attorney.

f. Is There a Franchise for Vending Machine Business?
  • IceBorn: $111,550 – $242,845
  • Pharmabox: $195,700 – $216,800
  • Healthier4U Vending: $30,000 – $160,000
  • Xpresso Delight: $84,750 – $115,000
  • Pure Water Technology: $50,000 – $100,000
  • Fresh Healthy Vending: $120,550 – $205,800
  • Naturals2Go: $50,000 – $250,000
  • Healthy You Vending: $50,000 – $225,000
  • HUMAN (“Helping Unite Mankind and Nutrition”): $64,397 – $109,897
  • Clothes Bin: $158,995 – $199,815
g. What Do You Need to Start a Vending Machine Business?
  • A viable business plan
  • Adequate budget
  • Licenses and permits
  • Truck
  • Vending machines
  • Reliable suppliers
  • Marketing and sales plan
  1. Choose a Memorable Business Name

When looking to start a business, before you can begin to file the necessary documents with the constituted authorities or start your website, it is necessary that you come up with a name that you will be recognized with. It is essential that the name you come up with can easily be pronounced, is unique and easily memorable.

Some of the catchy business name ideas suitable for a vending machine business are;

Creative Vending Machine Business Name ideas
  • Peculiar Vending
  • Cincinnati Vending World
  • Pure Bliss Machine
  • Kings Taste
  • 24/7 National Vendors
  • Quick Supply World
  • Magic Touch Canteen
  • Ice and Snow Vending
  • Candy Rocks
  • Sweets& More
  • Willy Thoughts
  • Soft Vending Machine
  • Harriet Vending
  • Everyday Love Machine
  • Station Vending
  • Venus Vending Services
  • Mountain Creed Vending
  • Oven Fresh Vending
  • Neighborhood Crave Machine
  • Spot-On Fresh.
  • Happy Song Candy Vending
  1. Register your Business

a. What Type of Business Structure is Best for Vending Machine Business?

Establishing a Texas limited liability company (LLC) or corporation could indeed safeguard your private resources if your vending machine business is unfruitful. An LLC is mostly an outstanding option for business owners operating by themselves or even with one or multiple associates.

Aside from safeguarding your personal possessions, LLCs give you a lot of influence over the firm. However, they limit your capacities to raise funds. Corporations as well safeguard your personal assets while continuing to allow you to secure funding to a virtually limitless level, but they offer you very little oversight over your private company.

b. List Steps to Form an LLC
  • Pick a Name for Your LLC.
  • File Articles of Organization.
  • Choose a registered agent.
  • Decide on member vs. manager management.
  • Create an LLC operating agreement.
  • Comply with other tax and regulatory requirements.
  • File annual reports.
c. What Type of License is Needed to Open a Vending Machine Business?

To run your company appropriately, you should first acquire a Texas Coin Operated Machine General Business License. You’ll still have to gain a permit to retrieve sales tax. Local county or city health and food-handling licenses and permits might also be required.

Depending on what your vending machines sell, extra beverage or food licenses might also be necessary. Extra permits will be required if you intend to sell tobacco or alcohol. In order to finish the enrollment process, your vending machines might have to be regularly checked.

d. What Type of Certification is Needed to Open a Vending Machine Business?

There are no required certifications to start your vending machine business. There are, nevertheless, certifications that can help you improve your standing in the industry. Certifications to take into account include;

  • Certified Food Protection Professional (CFPP)
  • Certified Nutrition Specialist (CNS)
  • Certified Professional – Food Safety (CP-FS)
  • Food Safety Manager Certification
  • ServSafe Food Protection Manager Certification
  • Certified Pastry Culinarian
e. What Documents are Needed to Open a Vending Machine Business
  • DBA
  • EIN
  • Federal Tax Payer’s ID
  • Texas Coin Operated Machine General Business License
  • Business License
  • Driver’s License
  • Employment Agreement (offer letters)
  • Operating Agreement for LLCs
  • Insurance Policy
f. Do You Need a Trademark, Copyright or Patent?

No. Applying for intellectual property protection in this type of work will be waste of money and resources. Nevertheless, if you believe that it is necessary to safeguard your company name, logo, slogan or any other substance, you can speak with a knowledgeable intellectual property lawyer.

  1. Do your Cost Analysis and Budgeting

a. How Much Does It Cost to Start a Vending Machine Business?

The capital required for a vending machine business can span from about $1,400 to $4,000. Of course, the most expensive item is your vending machine. The rates vary, contingent as to whether you acquire used or refitted ones. Another major upfront cost would include necessary permits and licenses in addition to general liability, lease, as well as taxes.

b. What are the Costs Involved?
  • Vending machine: $1,000 – $3,000
  • Licenses: $200 – $300
  • Insurance: $100 – $500
  • Inventory restock: $30 – $50
  • Rent (% of sales to property) per machine: $15 – $80
  • Taxes (% of sales based on state) per machine: $12 – $20
c. What Factors Determine the Cost of Opening a Vending Machine Business?
  • Vending Machines and Other Equipment
  • License and Permits
  • Branding, Promotion, and Marketing Plans
  • Insurance
  • Supplies and Ongoing Expenses
  • Cost of Recruiting and Training Your Staff
d. Do You Need to Build a Facility?

No. Among the favorite features of operating a vending machine business is that you are able to operate out of your apartment. Your primary responsibility will be to discover sites and afterward retain, refill, and retrieve your cash from the devices over time. Depending on the magnitude of your activity, you can even use your private car for all of these tasks.

e. What are the Ongoing Expenses for Running a Vending Machine Business?
  • Vehicle expenses (fuel, maintenance, etc.).
  • Costs of supply (to replenish supplies).
  • Costs of equipment (to repair machines).

The cost of equipment and repairs should not be underrated. Outdoor machines’ electronics can fail in chilly, wet weather, and machines can also be ransacked or looted. Any damaged machines must be fixed, and any looted machines must be replaced.

f. What is the Average Salary of your Staff?
  • General Manager: $56,720
  • Administrator and HR manager: $52,410
  • Head of sales and marketing: $48,000
  • Information Technologist: $47,210
  • Vending machine attendant: $34,510
  • Accountant: $32,980
  • Customer Service Manager: $24,890
g. How Do You Get Funding to Start a Vending Machine Business?

Obtaining funding will be your next move and there are numerous methods for obtaining capital:

  • Loans from banks.
  • SBA-backed loans.
  • Government assistance.
  • Family and friends.
  • Crowdfunding.
  • Personal

Aside from friends and family, bank and SBA loans are arguably the best choices for financing a vending machine business.

  1. Write a Business Plan

a. Executive Summary

Rather than taking a risk and going to blow into law enforcement’s cruel breathalyzer, we at Binge Behavior plan to provide San Franciscans the option of paying $2 at a booth at their favorite place to assess their own blood-alcohol level before making a decision whether to drive home or call a taxi.

We will install 22 breathalyzer checkouts in well-established bars throughout San Francisco. These machines will include a touch-screen interface that will allow customers to check their own blood-alcohol threshold to the thousandth decimal point.

b. Products and Service

Binge Behavior will provide exceptional vending machines with marketing abilities to willing alcohol enterprises in order to generate extra revenue.

By using the booth during an evening of drinking, consumers may become more knowledgeable on how drunk or high they are. We would be providing the vending machines as a no-cost offering to bar owners who wish to have the kiosks fitted in their facilities.

c. Mission Statement

Our purpose at Binge Behavior is to become dominant players in incorporating innovative, high-quality alcohol testing devices as well as ensuring end-user safety. By utilizing tight contact with customers and outstanding connections, we could very well help our clients stay safe.

Vision Statement

Binge Behavior’s vision is to provide inventive, high-quality offerings that can both broaden current market as well as build new ones for our clients. We will infiltrate the vending industry with groundbreaking, first to market, great quality breathalyzer vending machines.

d. Goals and Objectives

Our objective is to utilize as well as relish the conventional advantages of first to market. We will work hard to capitalize on this position in order to build and consolidate our market brand.

We will be observant and creative in satisfying our customers’ needs as a new breathalyzer vending machine. We also have taken our time to develop characteristics that will make us very marketable. In addition to these elements, we will compete on price.

e. Organizational Structure
  • General Manager
  • Administrator and HR manager
  • Head of sales and marketing
  • Information Technologist
  • Vending machine attendant
  • Accountant
  • Customer Service Manager

Marketing Plan

a. SWOT Analysis


  • Simple to comprehend interface.
  • The instructions are straightforward, and anyone can complete them in a short time.
  • Simple entry skills are required.
  • Encourage people to consume alcohol responsibly.
  • Encourage safety.


  • People who have had a few drinks may believe the instruction is uninteresting.
  • The instruction may not be able to attract the intended audience.
  • The machine may not have been properly and consistently maintained.


  • Growing importance of bar breathalyzer.
  • Concerns about safety and general well-being are growing.
  • Advantage to bars and restaurants.
  • A thoroughly researched location.


  • Government policies and guidelines.
  • New Entrants pose a threat.
  • Suppliers’ negotiating power.
  • Buyers’ Bargaining Power.
b. How Do Vending Machine Businesses Make Money?

A vending machine business creates revenue by trying to sell items to buyers. Vending machines might very well advertise treats, beverages, burgers, sanitary items, candles, gadgets, as well as other products.

c. Payment Options

Payment choices as well as food selection technology differ depending on the machine. Several older vending machines just take cash and coins, whilst newly developed machines accept electronic payments and credit cards.

The most recent smart vending machines go a little further, providing both touch screens and touch-free money transfers via mobile payment. Depending on your level of funds and individual interests, it’s a smart option to analyze your options.

d. Sales & Advertising Strategies

Use your website, social media presence, and in-person actions to raise public awareness of your services as well as strengthen your brand.

  • Set up eye-catching labels in your kiosk and on your webpage.
  • Share flyers in your community and at industry events.
  • Post a video regarding your vending machines. Utilize dramatic irony, and it might go incredibly popular.
  • Send out emails on a routine basis to clients and prospects. Make them unique.
  • Provide rewards to customers who refer new clients.
  • Select locations that will connect your target audience and run targeted ads.
  • Pay-per-click marketing entails using Google Ad Words to improve search performance. First, do some keyword research.
  • Share infographics and incorporate them into your content.

Financial Projection

a. How Much Should You Charge for your product/Service?

A typical vending machine food or drink item costs between $0.50 and $2.00. However, if you choose to provide superior brands, this will go significantly greater. In any case, your rates ought to be competitive with devices in your market providing similar items. Rates are determined based on the product’s cost and sometimes your desired profit margin of about 20%.

b. How Much Profit Do Vending Machine Business Owners Make a Year?

A vending machine’s average monthly income is $300 to $400, also with profit margins varying from 16-25%; you’ll pocket approximately $50 to $100 out of each machine every month.

Note that US vending machine operators manage 13 machines on median as well as gross $309 per machine every month, helping bring in $48,000 in yearly profit as well as $10,000 in profit (20.5% margin). The more devices you have, the more cash you’ll end up making.

A business owner will need to supervise at least 40 vending machines to garner $148,000 in yearly profit and a comfortable living salary of about $30,000.

c. What Factors Determine the Amount of Profit to Be Made?
  • The total number of vending machines.
  • Seasons
  • Management style in business.
  • Marketing and advertising strategies.
  • Credibility and branding.
d. What is the Profit Margin of a Vending Machine Business?

The profit margin in this line of business is about 20%.

e. What is the Sales Forecast?
  • First Fiscal Year (FY1): $82,000
  • Second Fiscal Year (FY2): $195,000
  • Third Fiscal Year (FY3): $439,000
  1. Set Up your Shop/Office

a. How Do You Choose a Perfect Location for a Vending Machine Business?

When looking to start a vending machine business, think about the sites where you’ve bought a product from a vending machine, in addition to the times when individuals are most inclined to procure a soft drink, sweet treat, or other items. Site suggestions for your vending machine include:

  • Schools
  • Hospitals or medical centers
  • Grocery stores
  • Airports and shopping malls
  • Laundromats
  • Apartment complexes
  • Manufacturing plants
b. What State and City is Best to Open a Vending Machine Business?
  • Missoula, Mont.
  • Grand Forks, N.D.
  • Milwaukee/Waukesha/West Allis, Wis.
  • Corvallis, Ore.
  • Racine, Wis.
  • Janesville/Beloit, Wis.
  • Lincoln, Neb.
  • Iowa City, Iowa.
c. What Equipment is Needed to Operate?

To avoid wasting on transportation expenses, numerous business owners begin out utilizing their own car. As a business expands, a bigger vehicle with more storage space may be required.

  1. Hire Employees

You might not be required to recruit any workers if you are beginning as a small company operating out of your residence. However, as your company grows, you will most likely require full-time workers to fill multiple job positions, such as:

  • Driver of a truck.
  • Installation Supervisor.
  • Supervisor of Maintenance.
  • Inventory Control.
  1. Launch the Business Proper

To be honest, you will have to introduce your enterprise appropriately; however, prior to your official opening party, it can be advantageous to conduct some practice runs. A soft opening is a restricted launch that allows your company to evaluate the pace of operations.

You could identify possible glitches and gain a better sense of which procedures might have to be tweaked before the big reveal.

a. What Makes a Vending Machine Business Successful?
  • Quality support and service, with the understanding that success is most dependent on the relationships it is able to build.
  • Creative, quality items that are ready to both strengthen existing markets as well as establish new ones for clients.
  • The growth that is consistent and disciplined.
  • Define your target customer clearly.
  • Develop value proposition.
  • Optimize business website.
  • Use other digital channels, such as blogs and email marketing.
  • Take advantage of social media.
b. What Happens During a Typical Day at a Vending Machine Business?

A pretty standard day at a vending machine company consists of four main activities:

  • Purchasing supplies.
  • Receiving preparations
  • Receiving stockpiles.
  • Machines are being restocked.
  • Repairing broken machines.
  • Whenever the machines are full, the cash in them is collected.
c. What Skills and Experience Do You Need to Build a Vending Machine Business?

Vending machine entrepreneurs should possess a basic comprehension of their company’s processes as well as expertise regarding how to fix vending machines.

Entrepreneurs who may not have expertise in operating a business might also want to take business training via a community college or online. Coursera, Open Culture as well as Harvard Business School provides business courses. Entrepreneurs who lack maintenance expertise should enroll in a vending machine repair course.

The National Automatic Merchandising Association (NAMA) provides a learning program that culminates in certification as a journeyman technician. Aside from these resources, there are several books on opening a vending machine company.